Address on-going questions, requests, comments and concerns related to players, fields and scheduling, including re-scheduling of make-up games. (Vice President – Players, Fields and Scheduling)
Address any questions, comments, requests and concerns received from Team Administrators. (Vice President - Team Administrators).
Address any questions, comments, requests and concerns received related to umpiring. (Vice President - Umpires).
Address any questions, comments, requests and concerns received related to individual divisions. (Vice President – Division Coordinators).
Monthly
Communicate reminders regarding board meeting times and dates. (President)
Prepare an agenda for the Board meetings. (President)
Identify and reserve Board meeting locations. (Vice President)
Draft, coordinate distribution and facilitate review and approval of all Board meeting minutes. (Secretary).
Coordinate and summarize any non-in person voting results. (Secretary)
Authorizes and approves all expenditures by reviewing invoices and co-signing all checks over specified amount. (President)
Prepare financial reports for presentation to Board. (Treasurer)
Reconcile bank statements. (Treasurer)
Actively pursue new sponsors and maintain relationships with existing partners. (Vice President – Sponsors and Fund Raising)
Establish and/or maintain relationships with a core group of four to six local businesses as strategic partners. (Vice President – Sponsors and Fund Raising)
Establish and maintain a strong relationship with the Cincinnati Reds’ Amateur Baseball Fund (a.k.a., Kid Glove Game Program). (Vice President – Sponsors and Fund Raising)
January
Renew the league charter each year. (President)
Submit with the Treasurer, the annual budget for approval of the Board. (President)
Meet with contacts at area schools and other suitable locations. (Vice President – Team Administrators)
Assess the number of Cincinnati Reds’ Kid Glove Game tickets needed. (Vice President – Sponsors and Fund Raisers)
Finalize field assignments. (Vice President – Players, Fields and Scheduling)
Conduct initial pre-season coaches’ meetings for spring season. (Vice Presidents – All Divisions)
Receive and inventory new equipment, including equipment purchased via proceeds from Cincinnati Reds’ Kid Glove Game. (Vice President – Equipment and Uniforms)
February
Review registration process.
Set dates for in-person registration. (Vice President – Team Administrators)
Facilitate equipment distribution for fall ball season. (Vice President – Equipment and Uniforms)
Place uniform and spirit wear orders. (Vice President – Equipment and Uniforms)
Finalize practice schedules. (Vice Presidents – All Divisions)
March
Conduct second pre-season coaches’ meetings. (Vice Presidents – All Divisions)
Review Team Formations, Division Sizes and Scheduling. (President)
Review Equipment and Uniform inventories and needs. (President)
Coordinate annual review, updates and approval of bylaws by Board. (Secretary)
Receive bids, provides detailed information for prospective bidders and supervises contract agreements and any other matters pertaining to insurance. (Vice President)
Obtain bids from photographers to take team and individual pictures on "picture day". Submit recommendation to the Board for final approval. Establish dates for respective league team pictures and coordinates the scheduling with Vice President – Team Administrators. (Vice President)
Conduct follow up pre-season coaches’ meetings for spring season. (Vice Presidents – All Divisions)
Finalize spring season game schedule and post to league website. (Vice President – Players, Fields and Scheduling)
Submit final rosters to Cal Ripken/Babe Ruth headquarters. (Vice President – Players, Fields and Scheduling)
Ensure that all coaches’ certifications and background checks have been completed. (Vice Presidents – All Divisions)
Distribute and coordinate spring season game schedule with umpire coordinator. (Vice President – Umpires)
Prepare information packets to distribute to all team administrators. (Vice President – Team Administrators)
Conduct meeting of all team administrators. (Vice President – Team Administrators)
Receive and distribute uniforms and spirit wear for spring season. (Vice President – Equipment and Uniforms)
Order and receive trophies for pre-season tournaments. (Vice President – Equipment and Uniforms)
Meets with the umpire coordinator prior to the start of the spring season to review NKB rules, Cal Ripken rules and general baseball rules to ensure standardization of enforcement. (Vice President – Umpires)
Coordinate opening day ceremonies/event. (Vice President – Web Site and Communications)
April
Oversee start of season. (President)
Communicate with Division Vice Presidents. (President)
Coordinate the acquisition, distribution and money collection of Cincinnati Reds’ Kid Glove Game ticket vouchers with the Vice President – Team Administrators. (Vice President – Sponsors and Fund Raisers)
May
Conduct all star tryouts and form all star teams. (Vice Presidents – All Divisions; Vice President – Players, Fields and Scheduling)
June
Conduct end of season tournaments. (Vice Presidents – All Divisions)
Order and receive trophies for end of season tournaments. (Vice President – Equipment and Uniforms)
Oversee all star games and tournaments. (President; Vice Presidents – All Divisions)
Send communication regarding fall ball season sign-ups. (Vice President – Web Site and Communications)
Facilitate equipment check-in process for spring season. (Vice President - Equipment and Uniforms)
Receive and distribute uniforms and spirit wear for all stars. (Vice President – Equipment and Uniforms)
Prepare for Fall Ball Season; registration begins. (Vice President – Players, Fields and Scheduling)
July
Conduct post-season coaches’ meeting for spring season. (Vice Presidents – All Divisions)
Oversee All-Star Tournament. (President; Vice Presidents – All Divisions)
August
Oversee Fall Registrations (President)
Conduct pre-season coaches’ meetings for fall season. (Vice Presidents – All Divisions)
Facilitate equipment distribution for fall ball season. (Vice President – Equipment and Uniforms)
Conduct inventory of existing equipment to determine equipment needs and items to donate. (Vice President – Equipment and Uniforms)
Place order for new equipment via Cincinnati Reds’ Kid Glove Game proceeds, etc. (Vice President – Equipment and Uniforms)
Finalize fall season game schedule and post to league website. (Vice President – Players, Fields and Scheduling)
Receive and distribute uniforms and spirit wear for spring season. (Vice President – Equipment and Uniforms)
Distribute and coordinate fall season game schedule with umpire coordinator. (Vice President – Umpires)
Meets with the umpire coordinator prior to the start of the fall season to review NKB rules, Cal Ripken rules and general baseball rules to ensure standardization of enforcement. (Vice President – Umpires)
September
Initiate meetings/discussions with contacts at area schools and other suitable locations. (Vice President – Team Administrators)
October
Prepare for spring season Marketing Program. (President)
File annual sales tax reports with the Department of Labor. (Treasurer)
November
Conduct post-season coaches’ meeting. (Vice Presidents – All Divisions)
Finalize spring season Marketing Program. (President)
Spring season registrations kick off. (Vice President – Players, Fields and Scheduling)
Prepare and distribute calendar of Board meeting dates and times for the upcoming year. (Secretary)
Receives bids, provides detailed information for prospective bidders and supervises contract agreements and any other matters pertaining to uniforms and spirit wear. (Vice President – Equipment and Uniforms)
File Form 990 with the IRS. (Treasurer)
Prepare and distribute statements of receipts and disbursements. (Treasurer)
Receive bids, provides detailed information for prospective bidders and supervise contract agreements and any other matters pertaining to umpires. (Vice President - Umpires)
Propose umpire group recommendation for Board approval. (Vice President - Umpires)
